1.4 – Editing and Reviewing Spelling and Grammar, Improve, Changing Tone Lesson

Lesson Overview

As you work on important documents—like meeting summaries, letters, or public announcements—errors in spelling, grammar, or general tone can affect how your message is received. This lesson focuses on using Notion AI’s editing and reviewing options to refine your work before sharing it more broadly. You’ll learn how to identify and fix typographical errors, enhance writing quality, simplify complex content, and adjust the tone to suit different audiences.
These features are particularly helpful when working quickly or when multiple people contribute to a document, which can lead to inconsistencies and small mistakes. With these tools, your writing can become clearer, more professional, and more engaging, reflecting the credibility you want to project.
In the context of our ongoing example—a letter recapping a meeting at a company focused on sustainable supplements—these techniques ensure your communication is accurate and accessible, whether posting publicly or sending internally. Mastering these skills helps streamline team collaboration and improves the results of every document you produce in Notion.

Who This Is For

If you create, review, or distribute written content in Notion and want your work to be polished and correctly targeted, this lesson is for you. Users in these scenarios will benefit most:

• Team members preparing or editing internal communication
• Marketers refining newsletters or campaign messages
• Project leads finalizing proposals or updates for clients and partners
• Educators improving the clarity of instructional materials
• Anyone responsible for publishing information to broad or mixed audiences
• Writers who want quick, reliable editing while drafting in Notion
  

Where This Fits in a Workflow

The editing and reviewing features in Notion AI are most useful after you’ve created a draft—whether it’s meeting notes, a project update, or a press release. Use these tools before publishing or sharing your document. For instance, you might run a spelling and grammar check on a company memo, then improve the writing for clarity, and finally adjust the tone to be more welcoming if the audience is outside your organization.

These steps are an essential part of content review, turning initial drafts into effective, audience-ready communications. The process integrates naturally into any workflow where written quality and message accuracy are important, supporting team alignment and stakeholder understanding.

Technical & Workflow Benefits

Traditionally, editing a document for grammar, clarity, and tone requires several manual passes, sometimes with input from multiple colleagues. This can be time-consuming and inconsistent, especially when under deadline. By using Notion AI’s editing and reviewing features, you drastically reduce the time spent on revisions and ensure errors are caught early.

Improving writing and simplifying complex language can be achieved with a few clicks, enabling you to focus on your message instead of technical corrections. Adjusting tone to professional, friendly, or casual helps you quickly target the right voice for each audience, all without needing outside editing tools. Workflows that include these AI-powered steps consistently produce clearer, more appealing content with less back-and-forth, making your communications stand out in both speed and quality.

Practice Exercise

Take a draft document, such as a letter recounting a meeting or a project update, and open it in Notion. Then:

1. Use the Notion AI 'Fix Spelling and Grammar' tool to correct any typos or mistakes throughout the document.
2. Run 'Improve Writing' and select 'Simplify Language' or 'Change Tone' (choose ‘Friendly’ or ‘Professional’ to suit your audience).
3. After making changes, read the revised text out loud and compare it to your original.

Ask yourself: Did the revisions enhance clarity and correctly match the intended tone? What would you keep or adjust further?

Course Context Recap

This lesson is part of the broader Notion AI: From Beginner to Expert course, focusing on core skills to make your writing more effective. Previously, you learned the basics of Notion AI’s editing tools. Next, you’ll move from editing existing content to generating brand new documents with AI assistance. Continue in the course to build your expertise and unlock greater productivity in Notion.